Policy – Privacy

Our Privacy Policy

Last updated: 01/12/2024

Save The Orphans Please, “STOP”, is a U.K. based children charity dedicated to improving the the lives of orphans, primarily in India, Thailand and ….

1. Introduction

Save The Orphans Please, (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This policy explains how we collect, use, and protect your personal information when you use our website, make donations, or participate in our activities.

We are registered with the Charity Commission for England and Wales (Registration Number: 1094606)

We are exempt from registration with the Information Commissioner’s Office (ICO) as a data controller.

2. Information We Collect

We collect the following types of personal information:

2.1 Donations

  • Name and contact details
  • Payment information
  • Gift Aid declarations
  • Donation history
  • Communication preferences

2.2 Volunteers

  • Full name and contact details
  • Date of birth
  • Emergency contact information
  • Relevant qualifications and experience
  • DBS check results (where applicable)
  • Medical information (for overseas projects)
  • Passport details (for overseas projects)

2.3 Website forms

When information requests or comments are made by a visitor via the website we collect the data shown in the form, and also the visitor’s IP address and browser user agent string to help spam detection.

Entries may be checked through an automated spam detection service.

2.4 Website users

For users that register on our website (if any), we also store the personal information they provide in their user profile. The information held in the user profile may be made visible to other users and visitors. Website administrators can also see and edit that information.

    2.4 Website Usage

    • Cookie data
    • IP addresses
    • Browser type and version
    • Pages visited and time spent
    • Referring website addresses

    Embedded content from other websites

    Parts of this website may include embedded content (e.g. videos, images, articles, etc.) from other websites. This behaves in the exact same way as if you had visited the other website.

    These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

    3. How We Use Your Information

    We use your personal information to:

    • Process donations and claim Gift Aid
    • Manage volunteer applications and assignments
    • Send updates about our work and fundraising activities
    • Maintain our accounts and records
    • Ensure safeguarding of children and vulnerable persons
    • Comply with legal obligations

    4. Legal Basis for Processing

    We process your personal information based on:

    • Consent (for marketing communications)
    • Contract (for volunteer agreements)
    • Legal obligation (for Gift Aid, safeguarding)
    • Legitimate interests (for improving our services)

    5. Cookies

    Our website uses cookies to:

    • Remember your preferences
    • Analyse website traffic
    • Improve site functionality

    You can control cookies through your browser settings. Essential cookies required for basic site functionality cannot be disabled.

    6. Data Sharing

    We may share your information with:

    • Payment processors for donations
    • Volunteer placement partners
    • Regulatory bodies (e.g., Charity Commission)
    • HMRC for Gift Aid claims
    • DBS checking services
    • Professional advisers (e.g., lawyers, accountants)

    We never sell your personal information to third parties.

    7. International Transfers

    For overseas volunteer projects, we may transfer your data outside the UK. We ensure appropriate safeguards are in place through:

    • Standard contractual clauses
    • Adequacy decisions
    • Specific consent where required

    8. Data Security & Storage

    We implement appropriate security measures to protect your personal information, including:

    • Encryption of sensitive data
    • Regular security assessments
    • Staff training
    • Access controls
    • Secure backup systems

    Your information may be stored on servers outside of the United Kingdom in the E.U. or U.S.A

    9. Data Retention

    We keep your personal information for:

    • Financial records: 7 years
    • Volunteer records: 6 years after last contact
    • Gift Aid declarations: 6 years after last donation
    • Marketing preferences: Until you opt-out
    • Safeguarding records: According to statutory requirements
    • Comments or content entered on the website: indefinitely.

    10. Your Rights

    You have the right to:

    • Access your personal information
    • Correct inaccurate information
    • Request erasure of your information (subject to legal retention requirements)
    • Object to processing
    • Restrict processing
    • Withdraw consent

    11. Children’s Privacy

    We take special care when collecting information about children under 16:

    • Parental consent is required
    • Regular review of child data processing

    12. Changes to This Policy

    We may update this policy periodically. Significant changes will be notified via website announcement

    13. Contact Us

    For privacy-related queries:

    • Email: privacy@stop-intl.org.uk
    • Post: Main correspondence address, see contact page
    • Phone: Main contact number, see contact page

    14. Document Control

    Version: 1.0
    Last Updated: 01/12/2024
    Next Review: 30/11/2025